Your guide to getting started with prompting ChatGPT for common nonprofit challenges
The AI Prompt Cookbook is your nonprofit's guide to getting started with artificial intelligence tools like ChatGPT, Claude, and Gemini. Instead of staring at a blank chat box wondering what to ask, this cookbook provides you with ready-to-use prompts that solve real nonprofit challenges.
We've categorized nonprofit AI solutions into 5 core problem types:
Don't get overwhelmed by all the options. Focus on finding 1-2 templates that match your current challenges. You can always come back and explore more later.
Remember: AI is a tool to help you work faster and more effectively, not to replace your expertise. You know your organization best - use these templates as starting points and customize them to fit your unique needs and voice.
Search through all 365 templates to find exactly what you need:
I need to write or create something to share with others
Creating original content with minimal input requirements
Creates a calendar of 12-15 social media posts using nonprofit information and current trends
Generates personalized thank you messages that acknowledge specific donor contributions and impact
Writes compelling blog posts that showcase organizational expertise and thought leadership
Crafts professional press releases formatted for media distribution and maximum coverage
Develops engaging newsletter content with multiple sections and clear calls to action
Writes clear, compelling website copy that explains programs and services effectively
Creates promotional content that drives event attendance and communicates key details
Develops professional partnership proposals that align business and nonprofit goals
Synthesizing information into formatted reports with sections and headers
Compiles comprehensive board reports with data analysis and recommendations from multiple sources
Creates structured annual reports with impact stories, data visualization, and stakeholder messaging
Generates detailed compliance reports that meet funder requirements and reporting standards
Summarizes complex program outcomes tailored for different stakeholder audiences
Transforms strategic planning discussions into structured, actionable implementation documents
Develops formal responses to audit findings with corrective action plans and timelines
Creating personalized versions of standard content templates
Generates customized appeal letters for specific donor segments while maintaining authentic organizational voice
Creates tailored volunteer recruitment and onboarding communications for different roles and skill levels
Personalizes client communications and follow-ups while maintaining professional standards and consistency
Customizes event invitations and confirmations for different attendee types and registration levels
Generates personalized certificates and awards for volunteers and donors with specific achievement details
Converting existing content into different formats or styles
Converts print brochures into web-optimized copy with appropriate formatting and digital engagement elements
Transforms newsletter content into engaging social media posts with platform-specific formatting and hashtags
Condenses detailed reports into executive summaries highlighting key findings and recommendations
Transforms written materials into engaging video scripts with visual cues and timing considerations
Making content accessible across languages and abilities
Translates program materials into multiple languages while maintaining cultural sensitivity and accuracy
Converts complex policies and procedures into plain language versions accessible to diverse audiences
Adapts organizational messaging for different cultural communities while maintaining authenticity and avoiding misunderstandings
Creates social media content in multiple languages with culturally appropriate messaging and engagement strategies
Creating visual elements and design concepts
Designs compelling infographics that visually communicate program impact and organizational achievements
Creates eye-catching social media graphics and quote cards with consistent branding and messaging
Designs professional event flyers and promotional images with key details and compelling visual elements
Designs visually appealing presentation slides that maintain audience attention and support key messages
Writes compelling photo captions and accessibility-compliant alt text that describe visual content effectively
Creating content for spoken or video presentation
Writes engaging video scripts that tell organizational stories effectively through visual storytelling techniques
Crafts memorable speeches that inspire action and connect with audiences through compelling narratives
Creates structured podcast episode outlines and show notes that engage listeners through compelling audio storytelling
Converting data and statistics into compelling narratives
Transforms program statistics into compelling impact stories that connect with donors and stakeholders
Analyzes survey data and presents insights clearly through accessible summaries and actionable recommendations
Creates compelling fundraising case statements that combine data evidence with persuasive storytelling
Translates financial reports into understandable and compelling narratives for donor communication
Creating formal organizational documentation
Creates comprehensive staff handbooks and policy manuals that cover all policies in clear, readable formats
Develops thorough training materials and onboarding guides that new staff can follow independently
Creates clear volunteer agreements and contracts that protect the organization while maintaining welcoming tone
Documents safety protocols and emergency procedures with clear, actionable steps that staff can follow
Creating engaging, participatory content and activities
Designs engaging training curricula and workshop activities that achieve specific learning objectives
Creates surveys and evaluation forms that gather useful data without overwhelming respondents
I keep doing the same tasks over and over, taking time away from important work
Automating routine data handling and transfer tasks
Processes volunteer timesheets and tracks hours efficiently with automated verification and reporting
Reviews expense reports and receipts for compliance and accuracy with systematic verification processes
Transfers data between different systems like CRM to accounting with error checking and validation
Processes invoices and manages vendor information with automated workflows and approval tracking
Updates and maintains membership data across systems with consistency checks and automated synchronization
Processes event registrations and manages attendee information with automated categorization and tracking
Reconciles financial accounts and prepares reports with systematic verification and automated calculations
Scheduling and sending routine communications
Coordinates appointments and manages calendars across multiple staff with automated scheduling and conflict resolution
Sends timely membership renewal reminders and payment notices with automated scheduling and tracking
Follows up on event registrations and sends confirmations with automated tracking and personalized messaging
Coordinates volunteer schedules and sends shift reminders with automated tracking and update notifications
Sends timely donor acknowledgments and receipts with automated personalization and tax compliance
Maintains regular client contact through automated check-ins and follow-ups with personalized messaging
Coordinates board meetings and distributes materials with automated reminders and deadline tracking
Systematic review of documents against established criteria
Reviews forms for compliance before submission with systematic verification against regulatory requirements
Ensures grant applications are complete and meet all requirements through systematic review and verification
Processes volunteer background checks efficiently while maintaining safety standards through systematic review
Reviews client intake forms for completeness and accuracy with systematic validation and error flagging
Verifies financial documents for accuracy and compliance with systematic checking against established requirements
Reviews contracts for approval with systematic tracking of approval processes and legal compliance verification
Audits organizational practices for policy compliance through systematic review and documentation of findings
I get lots of questions and can't keep up with answering them all
Providing consistent answers to common questions
Answers volunteer program FAQs and onboarding questions with consistent, comprehensive responses from knowledge base
Responds to donor inquiries about programs and impact with detailed, accurate information from multiple sources
Answers staff questions about policies and procedures with consistent, detailed responses from organizational knowledge base
Provides board members with quick access to governance information and procedures through structured knowledge base
Coordinates with partner organizations by answering questions about procedures and expectations with clear guidance
Provides event attendees with quick answers to logistics questions and essential information through automated responses
Answers program participant service questions immediately with personalized guidance to maintain engagement and satisfaction
Providing customized assistance based on individual needs
Helps clients navigate services and support options with personalized guidance based on individual needs and available resources
Provides personalized grant application guidance and coaching based on funder requirements and organizational capacity
Matches volunteers with appropriate opportunities by analyzing volunteer skills and organizational needs for optimal placement
Creates personalized donor stewardship and engagement plans based on individual donor interests and giving capacity
Provides personalized professional development guidance based on individual career goals and organizational needs
Helps program participants troubleshoot issues with personalized solutions based on individual circumstances and available resources
Connects community members with appropriate resources based on knowledge of available services and eligibility requirements
I spend too much time reviewing information that follows a pattern
Evaluating applications against consistent criteria
Screens grant applications for eligibility and fit through systematic review against multiple criteria and scoring rubrics
Evaluates scholarship candidates fairly and efficiently through consistent application of criteria across multiple applications
Processes volunteer applications to identify best fits through systematic review and background verification
Screens job applicant resumes efficiently while ensuring fair consideration through systematic qualification review
Evaluates board member candidates by assessing skills, experience, and organizational fit against strategic needs
Evaluates vendor proposals objectively through systematic comparison against established criteria and scoring systems
Selects program participants fairly when demand exceeds capacity through consistent application of eligibility criteria
Organizing and ranking content by importance or category
Triages emails and prioritizes responses by identifying urgent communications and categorizing by importance and topic
Categorizes survey responses into meaningful categories and analyzes patterns to identify key themes and insights
Identifies and ranks potential donors from community contacts through systematic research and capacity evaluation
Monitors social media mentions and determines response priorities through systematic tracking and sentiment analysis
Categorizes feedback and complaints to identify patterns and route to appropriate responses through systematic organization
Tracks media coverage and analyzes impact through systematic monitoring and evaluation of reach and sentiment
Organizes community input from multiple sources to identify themes and priorities through systematic categorization and analysis
Evaluating items against quality standards and criteria
Evaluates program proposals consistently and provides constructive feedback through systematic assessment against quality criteria
Assesses training materials for quality and effectiveness through systematic review of instructional design and learning outcomes
Scores event planning proposals objectively through systematic comparison against established criteria and budget constraints
Reviews marketing materials for effectiveness by analyzing target audience alignment and messaging strategy impact
Assesses partner organizations for capability and fit through systematic evaluation of capacity and mission alignment
Evaluates service delivery quality through systematic assessment against established standards and client feedback analysis
Ensures content quality and consistency across all materials through systematic review and editing processes
I want to learn something new or make smarter decisions
Extracting meaningful insights from data and metrics
Analyzes program evaluation data to identify trends and improvement opportunities through statistical analysis and visualization
Analyzes survey responses to identify actionable insights and trends through systematic data review and pattern recognition
Measures program impact and tracks outcomes through systematic evaluation methods and data analysis techniques
Analyzes financial performance to identify trends and inform strategic decisions through systematic accounting analysis
Analyzes volunteer engagement patterns and retention factors through systematic data analysis and trend identification
Analyzes donor behavior and giving patterns to improve fundraising through systematic data analysis and trend identification
Interprets community needs assessment data to inform program decisions through systematic analysis and community context integration
Collecting and synthesizing information for decision-making
Researches best practices for program development by finding, reviewing, and synthesizing information from multiple authoritative sources
Analyzes policy trends and their implications through systematic monitoring and impact assessment for organizational planning
Analyzes competitive landscape and organizational positioning through systematic research and strategic assessment
Researches funding opportunities and matches them to organizational capacity and mission through systematic opportunity analysis
Evaluates technology solutions and compares options through systematic assessment of features, costs, and organizational fit
Identifies potential partnership opportunities through systematic research and relationship mapping for strategic alignment
Researches regulatory compliance requirements and updates through systematic monitoring and interpretation of legal changes
Supporting long-term planning and decision-making processes
Analyzes budget performance and creates financial forecasts through systematic financial analysis and projection modeling
Develops strategic plans and creates scenario planning through systematic analysis and strategic framework development
Assesses community needs and sets organizational priorities through systematic analysis and stakeholder input integration
Analyzes program expansion feasibility through systematic assessment of capacity, resources, and market conditions
Identifies organizational risks and develops mitigation strategies through systematic assessment and scenario planning
Plans capacity building and organizational development through systematic assessment of organizational systems and change management strategies
Develops theories of change and projects impact through systematic program logic modeling and evaluation methodology